How to Plan Multiple Projects
Today I’ll share with you how you can plan your projects, whether they are for work, school, your home, or your business, your hobbie or creative outlet – so you can finish them on time and without the overwhelm that handling multiple projects can bring.
Are you ready?
Hit play or read below!
This is a short breakdown + summary of the steps you need to take care of to plan multiple projects.
1. Have a clear project brief
A project brief is a document or even a single page where you define the final outcome of the project. It describes all the objectives, requirements, and steps needed for the project. And you can also add ideas, the resources + tools you might need, and deadlines. It’ll help you to develop your project more quickly and more easily.
To create my project briefs, I use the ‘project planner’ worksheet from my planner – this gives me a clear view and scope of the project that I’m embarking on.
2. List all the steps you need to take to finish the project
List all the steps you need to take in order to complete your project. I do this here in the page called ‘new project planner’.
3. Determine the deadlines for each step or task
If you don’t set deadlines for your project it’ll never happen and if you don’t set deadlines for each of for each of the tasks that you have to make in order to create or to complete your project then you will take forever to complete each task. It has happened to me and I’m sure it has happened to you too, so make sure you determine a clear deadline that is challenging but also not too strict okay?
4. Do the same for each one of the different projects you have
Do exactly the same for each of the projects that you have, create your project brief, list all the steps that you need to take, and set deadlines for each of those steps so you can know exactly what you need to do and when.
5. Create a timeline adding all the tasks of all the projects
Create a timeline adding each and every single task of each and every single one of your projects. I like to use this timeline from my planner too, because I can see all the task and projects I have ahead in one page so I can have a clear view of what’s next in the upcoming weeks.
6. Jot down the tasks you gotta do in your calendar, journal, or planner
Write every single task that you need to do and schedule them on your planner, calendar, or whatever you have to organize yourself.
You know I love my binder, I love my planners, and I love to have them with me all day long because I can make notes I can see what’s going on in my week, I can see what I have to do today, and what’s going on for the next week after the next day – I’m kind of a control freak 😛
It is a lot easier for me to write things down and since I take my planner everywhere with me, I can take a look at what’s coming up, make notes, and keep up to date.
Finally, I want to add that I like to handle no more than 3 projects at a time. This worksheet has space for up to 5 projects, but I feel more comfortable when I work with fewer projects so I can be ultra focused.
You can work at the same time with as many projects as you want. Just make sure you’re not spreading yourself too thin, and that you can give your all to each of your projects.
Tell me in the comments:
‘What’s the number one tool you use to plan your projects and life that you can’t live without?’.
Mine is my planner, and can’t wait to know what’s yours 😀
See on the next video + post byeeeee!